Rental Agreement
Rental Agreement
SECURITY DEPOSIT
A $150 deposit and signed rental agreement is required to secure your date(s).
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Payment is to be made in full, by check or credit card, 30 days prior to the contracted event when applicable. This payment includes the $150 security deposit, due immediately upon booking the space, which (along with a signed contract) is required to reserve the date(s). Along with a signed contract and security deposit, all rentals at Story Parlor must be guaranteed with a major credit card.
It is agreed that any additional charges incurred before or during the function will be deducted from the security deposit, including, but not limited to, the inclusion of bar services, marketing/equipment add-ons, additional hours needed for the rental time, (including extra time taken for set-up and break-down) or if there are any damages to the property or artwork inside or outside of the building. All personal belongings and equipment must be removed from the property during the scheduled rental time/breakdown time. A $15 charge will be deducted from the security fee for each additional walkthrough requested by the Contracting Party (beyond the one “complimentary walkthrough” included for the rental). Furthermore, if the contracting party does not lock the front door upon completion of their rental, their security fee will be forfeited. The security fee or its remainder will be returned to the Contracting Party in the manner it was recieved within two weeks after the contracted rental has taken place. If fees, damages, extra cleaning, repairs, and/or stolen items exceed the $150 security deposit, Story Parlor reserves the right to charge outstanding balances to the credit card submitted for guarantee.
Checks* and contracts sent via mail should be mailed to:
Story Parlor
5 Pickwick Road
Asheville, NC 28803*Checks should be made out to “Story Parlor”. Please note this is a different address than the physical location.
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All cancellation requests are to be received in writing. If the facility cancels the contract within the first 72 hours, then the Contracting Party’s deposit will be fully refunded. In the event that the Contracting Party should cancel this contract within 72 hours of signing the contract, Contracting Party agrees to pay Story Parlor a $25 administration fee to be deducted from the security deposit. If written notice is received after 72 hours of executing the contract, a 25% administration fee will be deducted; two weeks prior notice will result in a cancellation charge equal to 50% of the total estimated invoice balance, based on contracted specifications; one week prior notice will result in a cancellation charge equal to 75% of the total estimated invoice balance, based on contracted specification; and less than 48 hours notice will result in a cancellation charge equal to 100% of the total estimated invoice balance, based on contracted specifications.
RENTAL OVERVIEW
Story Parlor is a multi-disciplinary arts venue featuring storytelling and the exploration of the human condition through community-driven programming. Committed to impacting positive change through the transformative power of storytelling through all art mediums, Story Parlor champions the narrative artists of Western North Carolina by offering an affordable and inclusive space for events, rehearsals, classes, and community building.
Rentals grant the exclusive use of Story Parlor’s facilities with access to the 350 sqft classroom loft and 1050 sqft flex space, two (2) restrooms (one of which is ADA compliant), and the use of fifty (40) folding chairs, eight (8) 20x40 folding tables, twenty (20) bar stools, a stage, an un-stocked bar (unless bar services are added), and wireless internet. Supplemental marketing, bar, and equipment add-ons are available to the Contracting Party for an additional fee. Any further materials or needs must be supplied by the Contracting Party.
One complimentary walkthrough of the space will be scheduled for planning purposes, and must be requested at least 7 days in advance, subject to Story Parlor's availability. A $15 charge will be deducted from the security fee for each additional walkthrough requested by the Contracting Party.
To maintain fair rates for the community, the Contracting Party is responsible for for basic set-up, breakdown, and cleanup. Story Parlor will ensure the amenities requested are easily accessible for set-up, and will provide a checklist for breakdown and cleaning protocol. The security fee will be used toward additional rental hours if Contracting Party is not out of the building by the scheduled load-out time.
Venue photos are available to view here. Please note while main space’s set-up is customizable for the Contracting Party’s needs; no furniture in the upstairs loft may be moved.
Max number of attendees inside the space at any given point is 49 people. Children and teens under the age of 18 must be accompanied by an adult at all times during the event.
Finally, the Contracting Party will be assigned a dedicated Story Parlor representative on call in the event of any questions or concerns that arise, as well as opening and locking up the building at end of Rental.
Accommodations - Parking
Story Parlor does not have access to dedicated parking. The Contracting Party is advised to plan accordingly, as well as inform their patrons, invitees, participants, employees, and agents of parking options in advance. A parking map is posted on the Story Parlor website with nearby paid lots and available street parking: https://storyparloravl.com/parking. The Contracting Party and its guests are expected to be considerate of the surrounding neighbors and heed any parking signs, regulations, and/or fees. Story Parlor is not responsible for parking tickets or towed vehicles.
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Smoking
There is absolutely no smoking allowed inside the building or on the general premises.
Drugs and Alcohol
No illegal substances are permitted on site, nor are contracting parties permitted to bring in any outside alcohol.
Pets
No pets are permitted on the premises.
Open Flames
The use of fire, open flames, candles, bunsen burners, and/or incense is prohibited.
Gifts and Personal Affects
Please ensure that all personal items and gifts are accounted for prior to leaving the building. Story Parlor will not be responsible for equipment, lost items, gifts, or decorations left behind.
Decorations
The use of push pins, thumb tags, and masking tape for decorating are permitted. The use of nails, staples, duct tape, or screws are prohibited and shall not be affixed to the interior or exterior of the facility. The use of candles, confetti, glitter, rocks, pebbles, moss, silly string, hay/straw, sand, sequins, rice or bird seed are prohibited in the building or on the grounds. Decorations may NOT be hung from the ceiling tiles (floating or inflated balloons are allowed as long as not attached to the ceiling). Decorations, including signage or posters of any kind, on the outside of the building and grounds are NOT permitted. No alterations of any kind or type shall be made. The Contracting Party and their associates shall not injure, deface, mark, damage, or destroy the facility or grounds.
Artwork, Books, and Sundries
Any artwork or hanging wall displays must not be taken down, moved, touched, or covered.
Sound Levels
The sound level of audio equipment must be tuned to an acceptable volume and conducted in a way which does not interfere with nor be a nuisance to neighboring businesses and residents.
Damages
Contracting Party shall give immediate notice to Story Parlor in case of accidents or damage of or on the facility or defects therein of any fixtures or equipment, or of any known emergency in the facility. Contracting Party will remove personal property and not cause or allow any damage to the artwork on display, facility, or grounds. Contracting Party agrees that if its patrons, invitees, participants, employees, and agents cause any damage to the facility, artwork, equipment, or furniture, Contracting Party is liable for all extraordinary cleaning charges, and all such damage, and shall hold harmless Story Parlor therefrom. The Contracting Party agrees that the cost of all damages, or additional cleaning charges and storage costs may be deducted from the security deposit, and if the security deposit is insufficient, Contracting Party is liable for deficiency.
Compliance with Laws, Rules, and Regulations
Contracting Party and anyone coming upon the premises as a result of or for the purpose of attending or participating in the event or rental shall comply with all Federal, State, Buncombe County, and City of Asheville laws and ordinances, as well as all rules and regulations provided by Story Parlor to regulate behavior at the facility. If the scheduled event has over the max capacity of people allowed in the building (49), the Contracting Party forfeits their full security deposit. The Contracting Party and its patrons, invitees, participants, employees, and agents shall observe any posted signs on the premises at all times. Story Parlor reserves the right to remove anyone who violates or persists in violating any such laws, ordinances, rules, or regulations from the premises. The Contracting Party, at the Contracting Party’s cost, shall obtain any necessary or appropriate agreements and permits to comply with all laws. Contracting Party shall pay all required taxes, excise or license fees required by any governmental authority to conduct its event/rental needs.
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Bar Services
Subject to availability (and at a $20/hour add-on, to include set-up and breakdown), Story Parlor can provide bartending services through its ABC license to include the sale of beer and wine (and other nonalcoholic drinks) to the Contracting Party's guests (for purchase). Absolutely no underage drinking will be tolerated, and all ABC regulations for serving alcohol must be heeded.
No outside alcohol is permitted on premises. Nor may any alcoholic beverages be taken off site, including the sidewalk immediately outside of Story Parlor.
Catering
In the event of serving food or hiring an outside caterer, the Contracting Party must agree to the below stipulations. Outside caterers are permitted, but may be required to sign an additional release acknowledging the facility’s limitations. By signing this contract, the Contracting Party acknowledges:
There is no kitchen or cleaning station available with this rental.
All dishes, utensils, and glassware must be cleaned OFF-SITE. Contracting Party and Caterers are PROHIBITED from cleaning dishes outside on the property’s sidewalk, grass, or any area. Using disposable cups, dishes, and utensils is strongly suggested.
The facility’s hand sinks are to be used for hand washing or to acquire drinking/tap water only.
Our facility does not have a grease trap, therefore according to health code regulations, food may not be cooked on premises.
Our old plumbing and lack of grease trap make our sinks un-suitable for cleaning dishes.
Contracting Party and Caterer shall not allow to pass into any sewer, drain, or toilet serving the facility any oil, grease, or any other deleterious effluent or substance which may cause an obstruction in or damage to such sewer, drain, or toilet. Contracting Party shall pay Story Parlor on demand for the cleaning and clearing of the pipes and drains servicing the facility (including “roto-rooter” service) in the event of Contracting Party's noncompliance with this rule.
Contracting Party is responsible for adhering to all food safety regulations and acquiring any necessary permits as required by the City of Asheville/State of North Carolina.
Storage
If Contracting Party is granted use of advance storage space in the facility, they must not touch, use, move, or damage any other property that shares the storage space, while also ensuring to abide by any additional security measures. A signed liability waiver beyond this contract will be required, and only those listed on the waiver will be allowed access into the designated storage areas.
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Litigation
The Contracting Party shall indemnify, defend, and hold harmless Story Parlor from and against any and all damages to the property, injury, losses, claims, judgments, and costs (including attorney fees) to the Contracting Party or guest caused by their actions or interactions. Specifically, the Contracting Party shall be responsible for all damages and injuries caused by the Contracting Party and their patrons, invitees, participants, employees, and agents.
In the event that any term, condition, or promise in this Agreement has been or is being violated, Story Parlor reserves the right to cancel this agreement at any time, with or without notice. In such event, there will be no reimbursement or credit toward any fee previously paid or fee still owing. If Story Parlor feels it is necessary to bring any action to enforce any terms, conditions, or promises in this Contract, it shall be entitled to its reasonable attorney’s fees and all reasonable court costs incurred in such action.
Force Majeure
The Contracting Party understands that neither party shall be liable nor deemed to be in default or any delay or failure of performance under this contract that results, directly or indirectly, from acts of God, civil or Military authority, acts of public enemy, war, pandemics, accidents, protests, fire, explosions, earthquakes, floods, strikes, or other work interruptions by either parties employees, failure of utilities, or any similar cause beyond the reasonable control of either party. Should any conditions make it impossible to provide the facility as contracted herein, Story Parlor may cancel this agreement and shall refund any prepaid charges to the Contracting Party but shall have no other liability to Contracting Party or any other party on account of such cancellation.